European Association for Japanese Studies

2023 Information for convenors and authors

Rules for submissions

  • All delegates may only present once. Convenors may present a paper in their own panel, or, if they wish, be the chair/discussant in their own panel, and present a paper elsewhere (they cannot do both). All paper-givers may also have an additional role as the discussant in another panel – not the one they are presenting in. One can be a chair in one panel and discussant in another. No other double roles are permitted.
  • Proposers MUST refrain from contacting Section convenors directly so as not to jeopardize the anonymous selection process. Convenors have been asked not to respond to inquiries sent directly to them before completion of the selection process. Any queries concerning the submission of proposals, should be sent to eajs(at)
  • The “Japanese Language Teaching” section is held in collaboration with the Association of Japanese Language Teachers in Europe (AJE). Guidelines for proposals may differ slightly from EAJS. For this section, please follow the guidelines here.


Now that the call has ended, the section convenors will review the proposals and decide which panels and individual papers to accept. The EAJS Council is not involved in this process. Panels will be accepted in their entirety and individual papers will be grouped into sessions. The convenors can pass proposals to other sections if they believe they would fit better there.

The review process consists of two stages: initially information on the proposers is not visible, ensuring decisions are made on the quality of the abstract. Subsequently, convenors will review their decisions in non-anonymized form (i.e. with information on authors), allowing them to reflect on factors such as diversity and inclusivity and to avoid extremely unbalanced groups of speakers (e.g. in terms of gender, seniority or institutional affiliation).

The Programme Committee (consisting of members of the EAJS Council) will take a final look at the selection, to consider thematic overlaps between the sections.

Applicants will be informed of the selection results by end-March. The section convenors are not required to give any feedback or justification for their decisions.

Other EAJS2023 pages

Conference Timeline

24 Oct - 22 Dec 2022
Call for papers and panels
Early March 2023
Proposers receive results of their submissions
End of March 2023
Papers and panels timetabled
15 May - 26 June 2023
Early Bird registration opens
17 - 20 Aug 2023
Conference takes place