Visa information

Conference

Who needs a visa to enter Poland?

Anyone inside the Schengen Area does not need to apply for a visa to travel to Poland.

In addition to the above the following nations do not require a visa to visit Poland and the rest of the Shengen Zone: Albania, Antigua and Barbuda, Argentina, Australia, Bahamas, Barbados, Bosnia and Herzegovina, Brazil, Brunei, Canada, Chile, Colombia, Costa Rica, Dominica, El Salvador, Georgia, Grenada, Guatemala, Honduras, Hong Kong S.A.R (Visa-free regime applies only to holders of a “Hong Kong Special Administrative Region” passport), Israel, Japan, Kiribati, Macao S.A.R (Visa-free regime applies only to holders of a “Região Administrativa Especial de Macau” passport), Malaysia, Marshall Islands, Mauritius, Mexico, Micronesia, Moldova, Montenegro, Nauru, New Zealand, Nicaragua, North Macedonia, Palau, Panama, Paraguay, Peru, Saint Kitts and Nevis, Saint Lucia, Saint Vincent, Samoa, Serbia, Seychelles, Singapore, Solomon Islands, South Korea, Taiwan, Timor Leste, Tonga, Trinidad and Tobago, Tuvalu, Ukraine, United Arab Emirates, United Kingdom, United States of America, Uruguay, Venezuela.

The full list can also be consulted on the Polish visa free countries page.

How do you go about applying?

There is a list of steps you will need to complete in order to obtain your visa to enter for the duration of the congress. It is a good idea to do this in good time, to allow time for waiting times, and the possibility of delays. To apply for a Polish visa please refer to the e-konsulat website that will give you a visa application form to fill out. 

NOTE! The website will at first open in polish but can be switched to English in the upper right hand corner of the website.

Application form

You will need to complete this online application form found on the aforementioned e-konsulat website. Try to complete this in its entirety. Under inviting person you should put the following details, to match the details on the visa invitation letter we will issue to you: 

Prof. Beata Bochorodycz, PhD
Director of the Institute of Oriental Studies
Head of the Department of Japanese Studies
Adam Mickiewicz University
ul. Wieniawskiego 1, 61-712 Poznań, POLAND
Email: bochorod@amu.edu.pl
Tel: +48 609 150 011

You can request a visa invitation letter by filling out this form.

When should you apply?

You can apply from 6 months before to 2 weeks before your arrival. The earlier the better.

How long will it take?

It should not take more than 15 working days, however do apply before in order to prevent unexpected delays from derailing your plans.

Conference Timeline

  • 3 November 2025 to 5 January 2026 – Call for Panels and Papers open
  • 19 January – submissions sent to Section convenors
  • 15 March – selection process completed and communicated to applicants
  • 2 April – 17 May Call for Funding
  • 27 April – Early Bird registration opens
  • July – Early Bird registration closes, registration continues with standard prices