We are looking for volunteers to help organise this year’s EAJS2026 conference in Poznań. All volunteers with an interest in attending some panel sessions at the conference will have the opportunity to do so.

Whether on the registration desk, advising on basic presentation technology issues or giving people directions, volunteers will play a vital role in ensuring that the 800+  in person and about 200+ online delegates/participants are welcomed to the conference and shown the best of the university, Poznań, and EAJS.

The conference is being organised by NomadIT, a team of free-lance event organisers, who will be managing the volunteer team. Volunteers will be needed throughout the conference – we are therefore looking for people who are able to help in shifts on all 4 days, 27-30 August.

The volunteer tasks will include:

• rotating shifts at the reception desk (usually a 2.5-3 hour shift)
• looking after the presentation AV of panels:
  • log in to the Zoom account with correct login (provided with volunteer rota)
  • transferring files to the presentation computer from USB sticks
  • making sure the beamer has been switched on
  • or that the speakers are working etc
• ushering and guiding at the beginning and end of events and breaks
• operating the roving mics during plenary Q&A sessions
• running errands for the conference office
• helping with the Book Exhibit

Training

On Wednesday, 26 August 2026 we will train all volunteers on using the tablets for reception, managing the AV in panel rooms, how to get the Zoom logins right, knowing the way around conference information such as the timetable, venue etc. The training usually takes about 2.5 hours and will start at 11 in the morning.

In return for your help at the conference, you will have full access to all the sessions (when not working). You’ll be provided with tea/coffee and lunch, and receive an exclusive souvenir conference t-shirt and a useful giftcard as a token of appreciation.

Volunteering will not only give you access to some very interesting presentations/discussions, but working as a part of a conference organising team is good work experience – and quite good fun!

If you are interested and available to work as part of the team on this event, please get acquainted with the conference programme and the association.

Gathering your information

If you have read through the previous and everything seems agreeable, then we ask you to continue with following steps:

1. First make sure you have signed up with the conference system. If you have no account (thus can not log in) click ‘create one’ below the login button.

2. Second – once you have an account, have a look at the conference programme and log in – this way you can star the panels that you would like to attend. You can scroll through the list of panels, or search by the convenor/presenter name. You can also browse by stream (under ‘filter’). Starring your favourite panels will make it easier to mark them later on the data form.

3. Third – if you have selected the panels most interesting to you, then you are ready to move on to filling in the volunteer form. There we ask your contact details to create a Slack workspace to coordinate and other details. You’ll notice that the starred panels will be listed at the top of the panel selection list, making it easier to find them.

After volunteer form you will be forwarded to the registration page, click ‘register for the conference’ – your registration/participation fee will be automatically waived.

If you experience any issues, contact via conference email eajs(at)nomadit.co.uk.

Based on your preferences, we will then compose a rota that takes into account your interests and commitments (if you are an active participant/presenter) as best as possible. However, please bear in mind that the event is large and complex, and not all wishes can be met.

We look forward to working with you!
NomadIT and the EAJS2026 organising committee