European Association for Japanese Studies
ヨーロッパ日本研究協会
European Association for Japanese Studies
ヨーロッパ日本研究協会
Conference
Convenors can login from the conference log in button in the top part of the page to manage their panel, state any specific timing requests for their panel, and arrange the papers in order. If an author emails to withdraw their paper, the paper should be marked ‘Withdrawn’ and the conference admin notified. The panel edit page has a tool convenors can use to email authors their decisions (and keep in touch during the whole conference process).
Log in from the conference log in button at the top of the page. Once logged in, you can choose from the log in menu Manage Account in the drop-down. You can add both a short bio, ORCID, and an avatar.
Similarly you can select ‘conferences’ and access your panel or paper submission via the menu.
Convenor/author/participant email addresses are not shown on the website for privacy reasons, but there is an in-built secure email messaging system you can use on those pages.
If you cannot work that, please email eajs(at)nomadit.co.uk to obtain relevant email addresses.
EAJS2026 is a fully-hybrid event. That means that each panel will be accessible both in-person in Poznan in a physical room, and also via Zoom link that can be found in the conference programme. The Zoom links are visible to logged-in, paid-up delegates in the conference programme (we will add the links about 2 weeks before the conference).
F2F presentations and questions/discussions will be captured by an external webcam and microphone, while online presentations/questions can be heard in the room across a set of external speakers and seen on the screen.
All presentations will be recorded by default and made available via the website to logged-in, paid-up delegates during/after the conference. This allows delegates to enjoy content they could not attend at the live event. Those wishing to opt out of being recorded can inform the organisers in advance, or could inform the panel’s volunteer at the start of the panel and the recording can be stopped.
Plenary event will be streamed via Zoom webinar feature so that online participants and also f2f participants could watch it online. Plenary Chair will take questions online via the Q&A function in the Zoom webinar.
You can read more on how a hybrid conference works here.
Read this page with detailed information for convenors, chairs, presenters and participants as to how best to run a panel in this hybrid context, and what to expect.
When registering for the conference, whether face-to-face (F2F) or virtual, please state any accessibility needs/requests in the registration form, so we can follow-up and work toward making conferences more welcoming to scholars with disabilities (and host universities more aware of accessibility issues).
If you need assistance during the conference, please contact NomadIT in advance; during the event please come to the registration desk or NomadIT office. Our contact details are always provided in our final email to delegates prior to the conference. We will do our best to assist delegates on-site, however we may not be able to provide all services or equipment due to availability or the time required to obtain them.
If a safety or other concern arises during the conference, please inform the NomadIT team as soon as possible.
Whole building is wheelchair accessible, there is elevator access to all floors.
Conference has a dedicated quiet space, room is meant for delegates requiring some peace and quiet, so please do not use them for other purposes. The Quiet space is not really intended as a place to work in, however if there is capacity and you aren’t disturbing others present, it is allowed. Room number TBC
Child and parent room – TBC
Prayer room – TBC
Reports of harassment can be made via electronic channels or made in person at the ‘purple point’ in the NomadIT office. See our guidelines.
Each participant is permitted to present a paper once, convene once (either a lab or a panel), be a discussant once (in a panel, lab or roundtable), be a chair once (in a panel, lab, or roundtable). Please note that roundtable participants are considered discussants.
An individual is not permitted to present more than one paper (it is allowed to be a co-author in more papers, as long as one is not presenting those). Once the papers have been marked up, all those who submitted multiple proposals and had those accepted will have to email eajs(at)nomadit.co.uk and inform us which paper(s) they wish to withdraw. If one of your multiples got accepted and another was set to transfer, we will withdraw the transfer paper on your behalf.
If you did not specify colleagues to these roles when proposing the panel/paper, you can still add these via the panel/paper edit pages, once logged in on the site. You will need to enter their name (and if not already in our database, their email address).
EAJS2026 has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on email traffic, if requested by convenors, authors can upload PDFs of their papers within the online system, which will then show as a downloadable file beneath their abstract on the panel page on this site. Those will only be visible to panelists; however panel convenors can request the administrators to make their panel’s PDFs visible to the public.
Please note that EAJS does not publish conference proceedings (only the short abstracts of papers and panels will be included in the conference programme) nor does it facilitate deals with journals. Convenors and authors are of course welcome to pursue publishing possibilities on their own.
