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European Association for Japanese Studies
ヨーロッパ日本研究協会

2026 Call for Papers

Conference

The European Association for Japanese Studies invites paper and panel proposals for the forthcoming 18th EAJS International Conference. Please read the rules and instructions below, before you submit your panel or paper.

Panel and paper proposals should be written in English and submitted no later than 5 January 2026.

All panels and papers must be proposed online via a link/button below, but please read all the rules and instructions first:

  • Each delegate can only present once.
  • Convenors can present a paper in their own panel, or, if they wish, be the chair/discussant in their own panel, and present a paper elsewhere (they cannot do both).
  • All paper-givers may also have an additional role as a discussant in another panel, though not the one they are presenting in.
  • One can be a chair in one panel and a discussant in another. No other double roles are permitted.
  • Proposers MUST refrain from contacting Section convenors directly so as not to jeopardise the anonymous selection process. Section convenors have been asked not to respond to inquiries sent directly to them before the completion of the selection process.
  • Any queries concerning the submission of proposals, should be sent to eajs(at)nomadit.co.uk.

Proposing your contribution

You can choose between 3 different formats to propose your contribution:

  • As a panel – Panels may be proposed with 3 or 4 pre-agreed papers within them, and preferably a designated discussant. Panel organisers should ensure that there is sufficient time for discussion.
     Panels are 90 min long, that leaves about 20 min for one presentation (usually 15min presentation + 5 min for Q&A).
     Panel proposing convenors will receive an automated email confirming their proposal, including a link that would need to be sent for the paper authors to propose the pre-agreed papers.
  • As a poster – proposing author will propose a poster description and stand next to the poster at the conference, presenting their work. Author would need to produce the A1 format poster an bring it to the conference. Posters will be displayed on poster boards.
  • Individual paper – author can propose a paper to the section, during the review section convenors might propose the transfer of paper if the topic is deemed to work better under different section.
1. Panel proposals

Panels may be proposed with three or four pre-agreed papers within them, and preferably a designated discussant. Panel organizers should ensure that there is sufficient time for discussion. Proposals must consist of:

  • A panel title
  • Name and email addresses of the panel convenors (the person submitting the proposal does not have to add their name twice – their status as the convenor will be assumed!)
  • A short abstract of fewer than 300 characters (including spaces)
  • A long abstract of 350 words, explaining the overall focus of the panel.
  • An indication of which section the panel belongs to
  • A paper proposal (title & abstracts) for each paper within the panel (see ‘adding papers to panel proposal’)

N.B. panel abstracts should NOT state the names of any presenters

Those proposing panels are asked to be mindful of the inclusiveness of their membership, including rank, gender, and geographical diversity.

Adding papers to panel proposal

After submitting the panel proposal, panel convenors will receive a confirmation containing a panel-specific link to forward to their presenters, who must then propose their papers directly into the panel before the deadline ( 5 January 2026).

2. Paper proposals – individual papers and papers in pre-organised panels

Paper proposals (both individual papers and those proposed to a specific panel) must consist of:

  • The paper title
  • Name and email addresses of the authors
  • A short abstract of fewer than 300 characters (including spaces)
  • A long abstract of fewer than 350 words
  • Any audio-visual equipment requirements you have
  • Papers should generally be presented in English, but may be presented in Japanese if necessary (all must have an abstract in English). In such cases, speakers should use a clear and accessible style and provide an English summary and, if possible, English slides.

All individual papers and papers that are pre-organised for the proposed panels must be sent in by the end of the Call for Proposals (5 January 2026).

3. Posters

Poster must enter the abstract for the topic presented and description of the presentation/poster presentation.

Produced A1 size posters must be brought to the conference and they will be displayed on the posterboars during the conference.

On submission of the proposal, the author(s) will receive an email confirming receipt. If you do not receive this email, please log into the conference interface at the EAJS conference website to check that your proposal is in there.

If you cannot find this, please email the conference address eajs(at)nomadit.co.uk.

Membership and presenting

All presenters must be EAJS members by the time of the conference. However, presenters do not have to be members when submitting a proposal, and membership status has no influence on the selection process.

Propose your contribution

Decisions

When the call ends, the section convenors will review the proposals and decide which panels and individual papers to accept. The EAJS Council is not involved in this process. Panels will be accepted in their entirety and individual papers will be grouped into sessions. The convenors can pass proposals to other sections if they believe these would fit better there.

The review process consists of two stages:

  1. initially information on the proposers is not visible, ensuring decisions are made on the quality of the abstract.
  2. subsequently, convenors will review their decisions in non-anonymized form (i.e. with information on authors), allowing them to reflect on factors such as diversity and inclusivity and to avoid extremely unbalanced groups of speakers (e.g. in terms of gender, seniority or institutional affiliation).

The Program Committee (consisting of members of the EAJS Council) takes a final look at the selection to consider thematic overlaps between the sections.

Applicants will be informed of the selection results by the 15th March 2026. The section convenors are not required to give any feedback or justification for their decisions.

Grants to support conference attendance

The EAJS has applied to the Toshiba International Foundation for funds to support delegate attendance in the EAJS conference in 2026. The Call for Applications outlining eligibility criteria and application rules will be published soon.

The Call for Funding will open 2 April 2026. All applications must be submitted via an online form, not by email. Selection results will be announced 28 May 2026.

In addition to meeting the application criteria, the awarding of a conference grant will be contingent on the approval of the funds requested for this purpose.

Other EASA2026 pages